Administrative Assistant

San Diego, CA

Full Time

General & Administration

Entry Level

GROW WITH US:
Launch your career to new heights with Innoflight, where innovative minds meet the cosmos. Join us and help shape the future of space technology, growing your expertise in a universe of pioneering, compact, and cyber-secure solutions. At Innoflight, we're not just reaching for the stars—we're engineering them. Grow with us, and let’s innovate the infinite together!

STAY EXTRAORDINARY:
Innoflight is one of San Diego's fastest growing Aerospace and Defense companies. Innoflight offers state-of-the-art software-defined compact/ground radios, cryptographic and cyber secure systems and processing, networking and data storage avionics. Become part of this small, agile, innovative and unparalleled company. You will have unlimited potential for learning and growth as we target the latest technology to provide products to enable New Space. Everything you do will have an impact!

A DAY IN THE LIFE:
The Administrative Assistant plays a vital role in supporting management and employees by managing various office tasks and fostering a positive workplace environment. This position is key in facilitating smooth operations and ensuring that the needs of the facility are met efficiently, while providing executive-level support to senior management.

Handles Office Tasks: Manages filing, generates reports and presentations, sets up meetings, and reorders supplies to ensure the office runs smoothly.
Executive Administration Support: Providing comprehensive executive support to senior management, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Supports Shipping and Receiving: Assists with daily shipping and receiving tasks, including paperwork processing and liaising with the Inventory and Operations teams to ensure timely deliveries.
Coordinates Company Events: Organizes company events by making catering arrangements and restaurant reservations, ensuring a seamless experience for all attendees.
Real-Time Scheduling Support: Provides scheduling support by booking appointments and preventing conflicts, allowing management to focus on strategic tasks.
Communicates Professionally: Maintains polite and professional communication via phone, e-mail, and mail, ensuring a positive experience for all visitors and staff.
Anticipates Needs: Proactively identifies and addresses the needs of others to enhance their overall experience in the workplace.
Maintains Inventory: Monitors and orders office and break room supplies to ensure all staff have what they need to work effectively.
Assists with Facility Needs: Supports overall facility requirements to expedite processes and resolve any issues as they arise.

YOU’RE AWESOME AT:

Organization: Extremely organized with strong multitasking and time-management skills, ensuring that all tasks are completed efficiently.
Communication: Exceptional ability to write, speak, and interact clearly and professionally with a diverse range of individuals.
Confidentiality: Handles sensitive information with the highest degree of integrity and confidentiality.
Technical Proficiency: Highly proficient in Microsoft Suite programs, including Word, Excel, PowerPoint, and Access, allowing for effective reporting and presentation creation.
Problem-Solving: Capable of anticipating challenges and finding solutions to ensure a seamless office operation.
Logistics and Facilities Management: Familiarity with logistics and facilities management processes enhances overall operational efficiency.

WHAT YOU’LL NEED:

High school diploma required; Associate’s degree preferred. An equivalent combination of relevant education and applicable job experience may be considered.
Two or more years of related administrative experience supporting senior executives in a fast-paced environment.
High proficiency in Microsoft Suite programs, including Word, Excel, PowerPoint, and Teams is a must.
Excellent written and verbal communication skills, with the ability to interact clearly and professionally.
Extremely organized with strong multitasking and time-management abilities.
Capable of handling sensitive information with the highest degree of integrity and confidentiality.
Ability to obtain a U.S. Security Clearance.

WHAT'S IN IT FOR YOU:
At Innoflight the sky isn’t the limit—it’s our playground! Here, we strap innovation to a rocket and send conventional thinking into orbit. Our culture thrives on curiosity, camaraderie, and a dash of cosmic creativity, making the vastness of space feel like a small, tight-knit community. Our 9/80 work schedule means every other Friday is yours to ignite personal projects or fuel weekend getaways. Hungry for knowledge? Or just plain hungry? We’ve got both covered! Expand your universe with educational and professional reimbursements, 'Ask Me Anything' (AMA) sessions and 'Learn 'n Learns'. Employer-sponsored weekly catered meals—our way of keeping your rockets fueled and ready for innovation. Our Culture Ambassadors ensure we're always aligned with the stars, creating a gravitational pull towards positivity and inclusion.

COMPENSATION & BENEFITS:
The starting base pay range for this position is $24.00-$28.00 hourly. Base pay will vary based on job-related knowledge, skills, and experience. In addition to base pay, Innoflight offers a competitive compensation package that includes Profit-Sharing Bonus, Cash Performance Bonus, and a robust benefits package. Innoflight offers health care benefits such as medical, dental, vision, health savings accounts and life insurance. Ancillary benefits such as critical illness, accident, short term & long-term disability, pet insurance, ID & Legal Shield, Cal-Perks and EAP. You’ll also receive 10 paid holidays per year, 120 hours of paid time off (starting in year 1) and auto enrolled into our 401K with a 3% automatic company match.

BE YOU, WITH US:
Innoflight is firmly committed to being an equal opportunity employer and maintaining a diverse and inclusive environment. We value and embrace that every single one of us brings value to the table. But sometimes we forget that when we don’t meet 100% of a job description’s criteria – maybe you’re feeling that way right now? We encourage you to apply anyway. Because we want you to be you, with us.

YOU SHOULD KNOW:
Potential new employees must successfully complete a background check which includes criminal search, education certification and employment verification prior to hire. Applicants must be authorized to work for any employer in the U.S as you must have the ability to obtain a security clearance. We are unable to sponsor or take over sponsorship of an employment Visa.

REFERRALS:
We love a good referral! If you know someone that would be a great fit for this position, please share!

NO SOLICITATION FOR STAFFING AGENCIES:
This job posting is intended for direct applicants only. Innoflight does not accept unsolicited resumes or applications from agencies, recruiters, or other third-party sources. All submissions must be made directly by candidates via our official application processes. Unsolicited resumes sent from third parties will be considered property of Innoflight and no fee will be paid in the event the candidate is hired as a result of the referral or through other means.

If you are applying for this job and live in California, please read Innoflight’s CCPA Notice: https://www.innoflight.com/careers/california-consumer-privacy-act-notice-for-job-applicants.

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Administrative Assistant

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